Choosing audio/visual (A/V) equipment for schools and colleges used to mean hours of research, supplier calls, and crossed fingers. But in 2025, AI can now help education providers make smarter decisions, faster and with greater confidence.
Whether you’re fitting out a new classroom, upgrading an ageing hall system, or supporting hybrid learning, AI can guide you to the right solution — tailored to your real-world needs.
1. Match Equipment to Your Teaching Environment
AI-powered recommendation tools can quickly assess:
- Room size and layout
- Teaching style and subject matter
- Hybrid learning needs
- Existing tech infrastructure
By answering a few structured questions, AI can recommend relevant A/V kit — for example:
- Suggesting a bright ultra-short throw projector for a sunny classroom
- Recommending interactive touchscreens for group-based learning
- Identifying wireless mic systems for large halls or drama spaces
- This ensures equipment is suitable for the physical environment and curriculum goals.
2. Save Time for IT and Admin Staff
IT managers and site teams are already stretched. AI can reduce their workload by:
- Narrowing product choices based on requirements
- Flagging compatibility issues in advance
- Automatically comparing features, reviews, and prices
This kind of support can save hours and allow staff to focus on implementation and support — rather than research.
3. Avoid Expensive Mistakes
Buying the wrong kit is a costly headache for any school. AI helps avoid errors such as:
- Installing a projector that’s too dim for the room
- Choosing speakers with poor coverage
- Buying interactive displays that don’t work with your preferred software
AI cuts through the noise, offering evidence-based recommendations that prevent wasteful spend.
4. Plan Long-Term and Stay Within Budget
Some advanced systems (often used by A/V partners like KPMS) use AI to:
- Predict when equipment will need replacing
- Recommend upgrades in phases to spread costs
- Highlight total cost of ownership, not just purchase price
This makes budget planning and strategic purchasing far more manageable, especially for multi-site academies or MATs.
5. Simplify Training and Staff Adoption
AI doesn’t just stop at the purchase. It can also recommend:
- The most intuitive systems for staff
- Training resources matched to your chosen equipment
- Support materials to help get the most from your investment
This is particularly valuable for schools with less tech-confident staff, helping reduce resistance and downtime.
Conclusion: Smarter Decisions Start with Smarter Tools
AI isn’t replacing the expertise of trusted A/V partners — it’s enhancing it. By combining the power of AI with the experience of professionals like KPMS, UK schools and colleges can:
- Make faster, better-informed A/V choices
- Maximise value for money
- Support teachers with reliable, usable technology
Whether you’re planning a simple classroom upgrade or a whole-school rollout, KPMS can guide you through the process — with or without AI tools — ensuring the right fit for your needs, space, and budget.
Contact KPMS today to find out how we can help your school or college make the right A/V investment.
